Privacy Policies

A privacy policy is one legal page that most sites that collect any type of information from customers should have. A privacy policy should cover:

  • The site’s use of cookies and other trackers
  • How the collected personal information is used
  • Who receives the collected information
  • Contact information for erasing private information
  • Information about third-party sites that might collect information (such as advertisers)
  • Editing dates when the document is changed

One good way to create a privacy policy is to use a P3P policy editor to build your privacy policy. The software creates an XML file that browsers can use to assist your readers with your privacy policy.

 

Copyright Notices

It’s important to include a copyright notice on all of your web pages, but that doesn’t mean that you need a specific page for your copyright. Most sites that have a specific page about their copyright do so because the copyright is complicated, as in some of the material is owned by the site itself and some of it is owned by contributors.

 

Terms and Conditions of Use

Many websites include a “terms and conditions of use” document on their site. This explains the actions that are allowed and disallowed while using the website. You can include things like:

  • How to credit content and images from the site
  • Whether registration is required for posting content
  • The types of user-submitted content that are allowed and disallowed
  • Situations where user-submitted content is removed or changed

Keep in mind that while these terms and conditions can be popular with website owners, except in the case of registration, they are difficult to enforce. While taking images and content is a copyright violation, you have to find the culprits before you can go after them.

However, if your site uses a forum, blog comments, or other user-submitted content, you should strongly consider having a terms-of-use document.

 

Disclaimers

Disclaimers are like simplified versions of a terms and conditions document. They are used on sites where there is a lot of user-submitted content that isn’t moderated by the site owners or where there are a lot of links to external pages. A disclaimer basically is saying the site owner isn’t responsible for the content or links.